When you’re having a work meeting, the more people that are invited the easier it is for the whole thing to get derailed, which is why every meeting needs a meeting “Police” to keep things on topic.
iOS/Android: There’s one part of being a reporter that I absolutely despise: transcribing. Whenever I interview folks, I always audio record the interview so I can go back and listen to it later. It’s a great idea in that I can talk to people like they’re actual humans without a laptop in my face, but a bad idea in…
Unless you are very lucky (or just very young), you’ve most likely given up precious hours of your life to meetings that either ran way too long, or didn’t need to happen in the first place.
The goal of brainstorming is to find possible solutions to a problem, but the process often becomes a platform for the outspoken, who offer the same perspective time and time again. Instead: ask everyone to generate more questions about the problem so you get a better understanding of what it really is. This…
The only thing worse than going to meetings is scheduling them. You have to check with everyone’s availability, find a time and location that works, send out an invitation, and then bug people until they RSVP. It actually takes about 17 minutes to schedule a single meeting, according to x.ai, a company focused on…
A party without cake is just a meeting, but a meeting without free pizza is no fun at all. This is why I was happy to hear that the Jeff Bezos, the CEO of Amazon, has a “two pizza rule” for holding meetings.
iPhone: Ever been curious about exactly how much the men and women at your office speak during a meeting? GenderEQ can track that and break it down into percentages.
“I’ve been giving it some thought,” I said in a team meeting at one of my previous jobs, “And I really think the partner listings on our website would function better if we—” “Let me jump in,” interjected one of my co-workers, before I was even able to finish my thought and put my idea out on the table.
Meetings where decisions are made but no one wants to be accountable for them, are the worst meetings. Keep that “action to decision” ratio low by ending every meeting with an “accountability summary” everyone gets afterward, so everyone knows what they’re responsible for.
Whether you host or just have to attend regular meetings, you can make them more efficient by clarifying the type of meeting it is. You’ll get everyone on the same page, your meeting will be more productive, and you’ll spend the time talking about what’s important.
You should do your best to avoid canceling meetings, but life gets in the way sometimes. If you do you have to reschedule a meeting with someone, take ownership of the mishap and be the one to offer new meeting times.
Few things irritate office workers more than booking a meeting right over lunch. Sure, it may be the only time most people’s calendars are open, but that’s probably because everyone’s trying to get out of the office and have a meal. The solution is simple: don’t schedule lunch meetings unless you’re buying lunch.
We’ve established that Tuesdays are the most productive day of the week, so it makes sense that a meeting on Tuesday would be best for a productive, useful meeting. And right after lunch is the best time. Tuesdays, 2:30pm local time, is your ideal time, based on a survey that collected over 2 million responses.
If you find yourself ignoring notifications and alarms about meetings, you might need something a little more in-your-face. Make offers just that, with a flashing alarm that’s hard to ignore.
Meetings tend to be dominated by talkative people, and that makes it hard for the meeting wallflowers to feel heard. These three simple tips for before, during, and after the meeting will give everyone a more even playing field.
Back to back meetings can overwhelm your days and leave you with hardly any time to get anything else done. You can give yourself some much needed wiggle room with the meeting margin method.
One of our most popular productivity tips is to stand during meetings, and for good reason—sitting makes everyone comfortable and complacent, while standing forces people to stay on task. This video from In59Seconds explains why it works so well, and how you don’t have to sacrifice good decision-making for speed.
A meeting with your colleagues is the best time to bring up new ideas or object to ones already on the floor. If that’s not happening, try suggesting a new rule: if you’re silent, that means you agree.
Taking advantage of your “good hours”, when you have the most energy, to focus on what you need to get done is great for your productivity. Expand this idea to your whole work week by figuring out which days work best for the tasks on your plate.
A lot of meetings end up being a complete waste of time, but that wasted time also means wasted money. This calculator will show how much an unproductive meeting really costs.