Organize Your Schedule by Mental State, Not by Project

Nick Douglas just a moment. 0 comments
Scheduling Productivity Creativity Work Routines

If you’re struggling to get your stuff done, and finding yourself alternately antsy, distracted, and tired, then try out this alternate approach to scheduling. Writer and podcaster David Kadavy organizes his tasks based on their mental load, separating high-level creative tasks like idea generation from less taxing ones like research, and more mundane ones like administration. Kadavy’s Medium post describes six kinds of mental work and how he arranges them in his weekly schedule.

Kadavy’s schedule takes advantage of the extra mental energy he has at the beginning of a week or day. He spends mornings and Mondays on creative work like brainstorming, mid-week afternoons on polishing existing projects (like editing a book), and Fridays winding down with miscellaneous admin work.

Most of us don’t have the flexibility of a self-employed “creative entrepreneur” like Kadavy. But you might have the freedom to save most of your paperwork or organization for the afternoon, or to schedule more creative meetings early in the week. Or do the reverse, if that’s how your mental energy works. The point is to notice what kind of work you’re doing, and when your mind is most prepared for it.

The mental-state philosophy addresses all kinds of productivity issues: splitting up idea generation sessions helps you avoid creative burnout; scheduling time for admin means letting fewer things fall through the cracks. You’ll do best to pick and choose, and only apply what works for you—as with most productivity systems shared via Medium post.

Don’t organize your todos by project, organize them by mental state | Medium - Download Hi-Res Songs

1 Ariana Grande

7 Rings flac

Ariana Grande. 2019. Writer: Ariana Grande;Richard Rodgers;TBHits;Njomza;Michael "Mikey" Foster;Kaydence;Tayla Parx;Scootie;Oscar Hammerstein II;Victoria Monét.
2 Alan Walker

Lily flac

Alan Walker. 2018. Writer: Alan Walker;Lars Kristian Rosness;Magnus Bertelsen;K-391;Didrik Handlykken;Marcus Arnbekk.
3 Alec Benjamin

Let Me Down Slowly flac

Alec Benjamin. 2019. Writer: Alec Benjamin;Sir Nolan;Michael Pollack.
4 Alan Walker

Lost Control flac

Alan Walker. 2018. Writer: Alan Walker;Thomas Troelsen;Mood Melodies;Sorana;Fredrik Borch Olsen;Magnus "Magnify" Martinsen.
5 Skylar Grey

Everything I Need flac

Skylar Grey. 2018. Writer: Elliott Taylor;Rupert Gregson-Williams;Skylar Grey.
6 Post Malone

Sunflower flac

Post Malone. 2018. Writer: Carl Rosen;Louis Bell;Billy Walsh;Carter Lang;Swae Lee;Post Malone.
7 Westlife

Hello My Love flac

Westlife. 2019. Writer: Steve Mac;Ed Sheeran.
8 Sam Smith

Fire On Fire flac

Sam Smith. 2018. Writer: Steve Mac;Sam Smith.
9 Alan Walker

Different World flac

Alan Walker. 2018. Writer: Shy Nodi;Alan Walker;Fredrik Borch Olsen;James Njie;Marcus Arnbekk;Gunnar Greve Pettersen;K-391;Corsak;Shy Martin;Magnus Bertelsen.
10 Conor Maynard

Way Back Home (Sam Feldt Edit) flac

Conor Maynard. 2018. Writer: Ji Hye Lee;Shaun.
11 Normani

Dancing With A Stranger flac

Normani. 2019. Writer: Mikkel S. Eriksen;Tor Hermansen;Jimmy Napes;Normani;Sam Smith.
12 Imagine Dragons

Believer flac

Imagine Dragons. 2019. Writer: Dan Reynolds;Lil Wayne;Wayne Sermon;Ben McKee;Daniel Platzman;Robin Fredriksson;Mattias Larsson;Justin Tranter.
13 Alora & Senii

Love U So flac

Alora & Senii. 2019. Writer: Alora & Senii.
14 The Chainsmokers

Hope flac

The Chainsmokers. 2018. Writer: Kate Morgan;Chris Lyon;Alex Pall;Andrew Taggart.
15 Slushii

Never Let You Go flac

Slushii. 2019. Writer: Sofía Reyes;Slushii;Aviella Winder.
16 Skrillex

Face My Fears flac

Skrillex. 2019. Writer: Poo Bear;Skrillex;Utada Hikaru.
17 Mike Perry

Runaway flac

Mike Perry. 2019. Writer: Andreas Wiman;Dimitri Vangelis;Richard Müller;Sasha Rangas;Stefan Van Leijsen;Mike Perry.
18 Alan Walker

I Don't Wanna Go flac

Alan Walker. 2018.
19 Gesaffelstein

Lost In The Fire flac

Gesaffelstein. 2019. Writer: Ahmad Balshe;Nate Donmoyer;Gesaffelstein;DaHeala;The Weeknd.
20 Hozier

Almost (Sweet Music) flac

Hozier. 2019. Writer: Hozier.

Suggested posts

Other Nick Douglas's posts